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Period Management

Zenvio provides robust support for managing periods in which transactions such as invoices, bills, receipts and all accounting transactions are created, tracked, and secured.

A Period in Zenvio refers to a defined range of time in which financial transactions (invoices, bills, receipts) occur. This period can vary depending on how an organization structures its reporting or transaction schedules. Zenvio offers flexibility in defining these periods to match your business needs.

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A locked period prevents any updates or deletions of transactions within the locked period, ensuring data integrity and security.

Period Types​

In Zenvio, you can define periods with the following types:

  • Accounting Period: For tracking and locking transactions within specific accounting time frames.
  • Tax Period: To manage tax-related transactions and reporting for specific tax intervals.

Defining Periods​

Zenvio allows you to define periods flexibly based on your organization's needs:

  • Monthly: Periods can correspond to calendar months or custom monthly schedules.
  • Yearly: Periods can cover entire fiscal or calendar years.
  • Weekly: Periods can be structured around calendar weeks or custom weeks.
  • Custom Start Dates: Periods can start on any specific day, such as the 15th of each month, or follow any custom range.

Periods may also overlaping, one date can fall within one or many Accounting Period and also one or many Tax Period too.

Dates for periods​

Accounting Period works with the Posting date of each transaction, Tax Period works with the Date of Tax applied of each transaction.

Locking Periods​

Zenvio provides the option to lock periods, which is a critical security feature. Once a period is locked all transactions within that period are also locked, meaning no further edits, updates, or deletions can be made to those transactions. Individual transactions can also be locked separately if needed.

Security Benefits of Locking Periods​

Locking periods in Zenvio ensures the integrity of financial data by preventing unauthorized or accidental changes to finalized records. This feature is vital for businesses needing to comply with accounting standards and audit requirements. Once a period is locked, it bulletproofs the data by denying any further updates, ensuring past transactions remain secure and unchangeable.