Skip to main content

Accounting of Cash

Bookkeeping of cash transactions includes keeping consistent, clear, and transparent evidence of each transaction for a particular cash register, cashier, or petty cash.

Cash transaction bookkeeping has a separate handling of Cash Income and Cash Outcome.

tip

Each Zenvio account comes already configured for cash accounting.

Cash Outcome Handling​

For recording outcome in cash from the cash register, cashier, or petty cash, there are two methods:

Purchase Receipts​

A purchase receipt inserted into Zenvio contains a Paid with option, which is based on a subset of Transaction types. Each Zenvio account has an initial set of transaction types defined, one of which represents Purchase in cash.

Each receipt paid by cash should have the Paid with field set to Purchase in cash. The more cash registers, cashiers, or petty cash funds you have, the more transaction types you might need.

Each transaction type you define requires:

  • GL Account for posting. It is recommended to keep separate GL Account analytics for each petty cash.
  • Numbering line for generating Transaction Numbers.

General Entry​

Create a General Entry using the transaction type Cash outcome.

Cash Income Handling​

For recording income in cash to the cash register, cashier, or petty cash, there is currently one method:

General Entry​

Create a General Entry using the transaction type Cash income and fill in the information about the transaction, including the date, description, and amount.

Configuration​

Transaction types should have the following configuration:

NameTypeNumbering lineGL Account
Purchase in cashReceiptCash outcomePetty Cash
Cash incomeGeneral EntryCash incomePetty Cash
Cash outcomeGeneral EntryCash outcomePetty Cash

Single vs Multi-currency​

Transactions can be recorded in multiple currencies. A single cash register, cashier, or petty cash fund can manage multiple currencies simultaneously. If there is a need to strictly separate petty cash for each currency, follow these configuration steps.

CurrencyNameTypeNumbering lineGL Account
USDPurchase in cash USDReceiptCash outcome USDPetty Cash
USDCash income USDGeneral EntryCash income USDPetty Cash
USDCash outcome USDGeneral EntryCash outcome USDPetty Cash
EURPurchase in cash EURReceiptCash outcome EURPetty Cash
EURCash income EURGeneral EntryCash income EURPetty Cash
EURCash outcome EURGeneral EntryCash outcome EURPetty Cash