Why you should create invoices?

For any business, including a Shopify store, proper documentation is crucial. Invoicing is a key part of this.

The Importance of Invoices for Your Online Store

Here are five reasons why invoices matter:

Faster Payments

Timely and properly set up invoices help you get paid faster. Zenvio connects to payment gateways, enabling customers to pay invoices online for unpaid orders. It also sends automatic reminders for overdue payments, ensuring timely collections.

Selling to Businesses

When selling B2B, you must issue invoices with specific details like tax identification numbers. Zenvio collects and validates VAT or GST numbers and can set customers as tax-exempt. Including purchase order numbers speeds up invoice approval.

Selling Internationally

E-commerce allows worldwide sales, but different countries have different invoicing regulations. Zenvio's invoices comply with legislation in over 50 countries and are available in more than 40 languages, making international sales easier.

Professional Appearance

A well-designed invoice reflects your brand's professionalism. Zenvio's professionally designed invoices match your brand image and ensure all required information is present, making tax compliance hassle-free.

Record Keeping (online)

Regulations require detailed financial records for several years. Customers might need these for their accounting and taxes. Consistent invoicing ensures you're always ready with the necessary documentation.

Invoice vs. Receipt: What's the Difference?

It's important to understand the distinction between an invoice and a receipt. An invoice is a document you send to customers detailing the products or services provided and the amount owed. It acts as a request for payment. A receipt, on the other hand, is issued after payment has been received, serving as proof of the transaction. A receipt is also an acknowledgment of payment with minimal information, often seen in order confirmation emails. An invoice, however, provides an itemized account of purchases, including tax breakdowns, and details for both the supplier and customer, such as addresses, contact information, and VAT Numbers. Both documents are essential for accurate record-keeping and financial management.